What we license
Four kinds of record that buyers ask for.
The value of your records is in how they connect across systems and over time. The four categories below are parts of one workflow: the RFI leads to the submittal, the submittal to the change order, and the change order to what it cost. Archeon represents your firm in licensing them to AI buyers for training.
Your firm keeps ownership and copyright of its records. Any exclusivity is negotiated, priced and in writing. We start with the categories that are most complete in your archive.
- 01 Project records The working record of a project. RFI logs and threads, submittal logs with review comments, change-order logs, daily reports and meeting minutes.
- 02 Standards and QA/QC How your firm checks and documents its own work. QA/QC checklists, SOPs, office standards manuals and spec section templates.
- 03 Estimating and bids How your firm prices work. Estimates and cost breakdowns, bid histories, fee proposals and unit cost databases.
- 04 Operations How your firm runs. Project accounting workflows, staffing and resourcing plans, and your pursuit and CRM process.
Project communication is the fifth part of the workflow.
Buyers ask for the conversations around the records as well as the records themselves.
Project communication (email, Teams, Slack)
Licensed only from the project channels and mailboxes your firm chooses. Cleaned like everything else, with names replaced by consistent IDs. Your firm approves what goes out. Personal and HR channels are excluded.
What makes your records worth more.
The value sits in how the records connect across systems and over time. These are the points a buyer weighs, and the ones we check first in your archive.
The whole workflow
Buyers pay most for the whole workflow, which is how records connect. The same issue appears in the email, the RFI, the architect’s answer, the submittal and the change order, with what it cost. A pile of files from one tool is worth less.
Continuous history
Continuous history matters more than size. The oldest continuous record in each system sets the range, so a firm that changed project software five years ago may have five years in that system, even with older files elsewhere.
Project communication
Project email and Teams or Slack channels are a strong anchor. They show how decisions were made.
Outcomes attached
Records that carry the outcome raise the value. A bid with its result, or an RFI with the change it led to, is worth more than the question alone.
Variety
Variety across building types and regions helps. A buyer learns more from a firm whose work spans several building types and regions.
Design files can raise the value of a license.
Buyers ask for CAD and BIM, so design files are an optional add-on. Archeon handles the clean-up and only includes what your firm owns and chooses to share. The default listing needs nothing from your drawing set.
Standard details and families
Your firm’s own details, templates and Revit families or content libraries.
Model-derived data
Door and room schedules, quantity takeoffs and space programs.
Unbuilt work
Competition entries and schemes that never went ahead.
Project files
Only with the building owner’s written consent, after Archeon removes identifying details and your team checks each file.
Some records are never part of a license.
The exclusions are set before preparation starts and written into the license. Your counsel reviews them before you sign.
Project drawings and models
The default offer needs nothing from your drawing set. Project files are included only with the building owner’s written consent, after Archeon removes identifying details and your team checks each file.
Federal and sensitive work
Anything subject to CUI or ITAR, and other security-sensitive projects, is set aside during the inventory.
Personal data
Names, contact details and other personal data are removed or excluded before anything leaves your firm.
Protected health information
Records that contain protected health information are excluded.
See which of the four your archive covers.
Tell us your office staff, years of records and systems. We reply with what a buyer would look at first.
Request a data review